Stop losing permits,
warranties, and money.
Drop your HVAC paperwork in. We read it, organize it by customer and job, and let you find anything in 3 seconds. Permits, warranties, invoices, EPA logs, work orders - all searchable, all in one place.
No more digging through email, filing cabinets, or the back of Dave's van.
Watch it work in 20 seconds
Drop the paperwork. Find any doc in seconds. That's the whole thing.
What lost paperwork actually costs your shop
These aren't scare tactics. They're real numbers from real shops.
That's what the EPA charges for missing refrigerant recovery logs. One gap in your 608 records can expand the audit across your whole operation.
A compressor fails at 3 years. Manufacturer asks for the warranty registration. Nobody can find it. You eat the cost or the customer does.
House fire from a gas line connection. Insurance asked for the permit. There wasn't one on file. Claim denied. This actually happened.
Your techs write it down. Your office manager types it into QuickBooks. Then nobody can find it when it matters. That's 10+ hours a month gone.
How it works
If you can drag a file, you can use FilerAI.
Drop your paperwork in
Drag permits, invoices, warranties, work orders - PDFs, photos of paper forms, whatever you've got. Upload 50 at once if you want.
We read every page
FilerAI picks out the customer name, job date, equipment model, and what type of document it is. Takes about 3 seconds each.
Find anything, instantly
Type a customer name, equipment brand, or just a rough memory like 'johnson trane'. Even typos work. Click a customer to see their full job history.
Yes, it reads handwriting too.
Your tech's chicken scratch on a work order? We can read that. Snap a photo, drop it in, and it pulls out the customer, equipment, and job details.
What you get
Every doc type HVAC shops deal with
Permits, warranties, invoices, EPA 608 logs, maintenance agreements, work orders, proposals, purchase orders, inspection reports, load calcs. If it's paperwork, we file it.
Customer history in one click
Click Robert Johnson and see every permit, invoice, warranty, and work order for his property. Know what equipment he has and when it was installed.
Warranty and permit expiry warnings
We flag warranties approaching their 1-year labor expiry and permits that need inspection follow-up. Stop finding out too late.
Manufacturer rebate alerts
Filed a Trane or Carrier warranty? We check if there's an active rebate and link you straight to the manufacturer's offers page.
EPA 608 log export
All your refrigerant recovery records in one view. Export as a spreadsheet anytime. When the auditor asks, you're ready in 10 seconds.
Works on your phone
Install FilerAI like an app on your phone. Your techs can look up any doc from the job site without calling the office.
Your files stay yours. Period.
Encrypted and private
Every file is encrypted and stored in your shop's private workspace. No other shop can see your stuff. Not even us.
We never train on your data
The software reads your docs to organize them, then forgets. Your files are never used to train any system. Ever.
Download everything anytime
One click to export all your docs as a ZIP file with every original. If you leave, your data leaves with you.
Ready to stop losing paperwork?
Sign up free. We load 14 real-looking HVAC documents into your account so you can see how it works before you upload a single file. 7 days to decide. No card.
Start free now